Professional contractors are invaluable business partners. They are a godsend when there’s a job to do and you’re not in the position to do it yourself. There are lots of reasons to defer to others when tackling certain jobs.
- You don’t know how or lack the skill set to do the job.
- You don’t have the proper tools or equipment.
- You’re short on manpower.
- The contractor will work when you can’t or don’t want to (weekends, evenings, etc.).
- It’s easier to bear the operating expense rather than hire additional employees, adding wages & benefits to the payroll.
- The contractor can do it cheaper, faster or better than you can.
Jobs that may be favorable to outsource would be:
- Winterizing irrigation
- Early spring and late fall work when seasonal workers are not available
- Pesticide spray applications
- Surface compaction testing
When specialized equipment is required to perform the work or the work that needs to be done doesn’t fit internal scheduling, it’s time to reach out to a professional contractor. They are highly efficient at what they do, can do it when you can’t and will help you deflect potential issues and conflicts associated with doing the job.
But What You Get Comes With a Price.
And we’re not just talking dollars and cents here. There are drawbacks to outsourcing ball field and grounds maintenance besides the direct cost of doing the work. There are compromises and concessions you’ll be making.
If you’re a hands-on sports turf manager (which 90% of you are), giving up the day-to-day maintenance of your ball fields by outsourcing isn’t in your DNA. Maintaining complete control of your sacred ground is paramount to everything else. You have the passion and work ethic to make a list of your management goals and to develop a detailed plan to carry them out. You’re not about to hand this off to someone else, no matter how shiny their tractors are or how highly regarded their work is.
Unless the work to be done falls within the true spirit of the list above, it is the writer’s belief that you should do the work yourself. It’s what they pay you for. It’s why you took the job in the first place. You may even make it a personal goal to learn additional skills and find resources necessary to purchase needed equipment, tools and labor moving some of these tasks off the contractor’s list and back onto yours. Keeping daily work in-house has its benefits:
- You decide if a treatment (seeding, fertilizing, pesticide application, irrigation) or practice (mowing, soil testing, aerating, topdressing) needs to be done.
- You decide what products are going to be used, how they will be applied, how much you’ll need and the frequency of their use.
- You budget how much time it will take to do a thorough job and to do it right.
- You develop a sense of ownership in your fields because they are a direct reflection of your talents and hard work.
- You create a sense of pride and intimacy for your fields because of the countless hours and effort you have invested. You know when they are looking their finest and when there’s still work to do. You and your fields share a personality.
- And maybe most importantly, you demonstrate your professional value. You show your superiors that you own the responsibility and can deliver results. You’re not just a scheduler with a list of contractors’ phone numbers.
Giving up control of your ball field’s basic maintenance practices creates dilemmas:
- You’re at the mercy of someone else’s schedule. You need to plan around them.
- The work may not be done by the proprietor, but rather by one of his seasonals or lightly experienced employees.
- It’s not the contractor’s ball fields. They lack ownership. You’re one of many clients.
- You’re relying on someone else’s judgment in the products being used on your fields.
- You’re trusting someone else to put down the proper rate of seed, fertilizer, herbicide, etc.
- You run the risk of not getting the job done properly or to your standards.
- You give up control and put your own reputation into someone else’s hands.
And, to be fair, there are drawbacks to taking on the work yourself:
- It may require capital investment to purchase equipment
- You may need to hire another employee(s). Now you’re a people manager, too!
- It requires a time investment. Longer work hours are ahead.
- You will be assuming 100% of the responsibility. No one else to blame.
- You will need to invest more time learning new skills via continuing education classes, online research and relationships with academia and suppliers.
Take Back Your Ball Fields
As a professional sports turf manager, you take a pro-active approach to the smallest detail associated with the care, performance and safety of your ball fields or campus grounds. Yet you may be outsourcing more turf management work than you should, perhaps because you’ve always let someone else do the work. Or perhaps because the money is available, or maybe because you’re comfortable trusting others to do the work or perhaps there’s an air of higher status connected to it. Kind of like the guy who has someone else picking up his dog’s poop.
We all get a bit complacent in our jobs. I’m as guilty as the next guy. We start looking for shortcuts and easier ways to get the job done. We depend more on others and ask less of ourselves. Case in point– over my 25 years working with sports turf managers from K-12 to the Pros, I have made it a point to ask those who outsource their fertility and weed control applications if they knew what products were being used on the ball fields and how much was being applied. To this day I have yet to talk to one manager who could tell me. Wouldn’t you rather be in the position to share the answer immediately rather than say, “I’ll check and get back to you”? What answer sounds better? What answer gives your supervisor or a parent asking the question a better feeling of who’s in control?
Maybe it’s time you give serious thought to how you use your contractors. Maybe it time to give serious thought to honing your own turf management skills and to take back your ball fields.
Joe Churchill is a Senior Sports Turf Specialist for Reinders, Inc. in Plymouth, MN. Connect with Joe on Twitter @JoeTurf.